Privacy Policy of DAI 2020 SMARTS Autonomous Driving Competition

DAI 2020 SMARTS Autonomous Driving Competition is held by Huawei Technologies Co. Ltd and Shanghai Jiao Tong University (the ‘Organizers’ ,we", "us", and "our",). Organizers may process your personal data during participation in the competition. This Privacy Policy(‘this Policy’) describes how organizers processes your personal data, but it may not address all possible data processing scenarios. Organizers may inform you of product- or service-specific data collection through supplementary policies or notices provided before collection. The policy describe:

  1. How Organizers Collect & Use Your Personal Data
  2. How Organizers Disclose Personal Data
  3. How to Access & Control Your Personal Data
  4. How Organizers Protect Your Personal Data
  5. International Transfers of Your Personal Data
  6. Updates to This Policy
  7. How to Contact Us

1. How Organizers Collect & Use Your Personal Data

1.1 How Organizers Collect Your Personal Data

A. Organizers may collect the following types of personal data of all the teams of each track with your consent:

  • Contact details: username and email address.
  • Affiliation background: This data includes the university you are studying at, or the company you are working for.

B. Organizers may collect the following types of personal data of the top-5 teams of each track with your consent:

  • Contact details: name, email address, telephone number and address.
  • Educational background: This data includes the university you are studying at, and what you are studying.

Organizers will collect personal data from two sources:

  • Directly from you: when you register to enter our competition or communicate with the Organizers directly in some other way.
  • The Evaluation System: when you participate in the competition on CodaLab (“that system”, https://competitions.codalab.org/), organizers are given access to your email address and user name which you provided for registering an CodaLab account after obtaining your consent. Please note that although organizer treats the data that it accesses via that system in accordance with this privacy Policy, the operator of that system treats the personal data you disclose to it, via the Evaluation System, in accordance with their Privacy Policy and Terms of Use available at https://github.com/codalab/codalab-competitions/wiki/Privacy.

If you are providing data regarding other individuals to organizers:

  • It is your responsibility to ensure that you have the right to provide the data to organizers; and
  • They have a right to know and to be aware of what personal data organizers hold about them, how organizers collect it and how organizers use and may share that data. Please share this privacy notice with them.

1.2 How Organizers Use Your Personal Data

  • Verifying whether you are eligible to enter the competition;
  • Get the statistics information of your affiliations, and the affiliation data is anonymized;
  • Deal with your queries in connection with the competition or any prize you win;
  • To determine winners and award prizes.

If you do not provide organizers with the requested personal data organizers may not be able to properly administer the competition, consider your entry into the competition, or award a prize to you. Where you have given organizer your consent to use your personal data in a particular manner (e.g. for publicity purposes in connection with being a winner of the competition) you have the right to withdraw this consent at any time, which you may do by contacting organizer as described in the “Contacting us” section below. Please note however that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent and organizer may still be entitled to hold and process the relevant personal data to the extent that it is entitled to do so, on bases other than your consent.

1.3 Legal Basis of Processing Personal Data

  • Processing your personal data to fulfill the contract when responding to a transaction or service request;
  • Processing your personal data with your consent;
  • Processing your personal data as necessary to comply with and fulfill legal obligations.

2. How Organizers Disclose Personal Data

Organizers will only disclose Personal Data of the top-5 teams of each track in the DAI 2020 Workshop on Autonomous Driving Competition. The disclosed Personal Data include the name, and educational background with their consent. In addition, organizers will also disclose these data in the competition website of CodaLab. Organizers may share personal data with the following parties:

  • Other companies in its group: where you are a prize winner and organizers have to organize any element of a prize that involves a group company’s assistance (e.g. sending of the prize, certificate, and mementos or inviting you to other organizers-organized events).
  • Marketing and public relations companies: to help organizer to develop, carry out and assess organizers’ competition or associated promotional campaigns.

3. How to Access & Control Your Personal Data

To the extent required by applicable law, you may (i) have the right to access certain personal data organizers maintain about you, (ii) request that organizers update or correct inaccuracies in that data, (iii) object or restrict to organizers’ use of your personal data, and (iv) ask organizers to delete your personal data from our database. To exercise these rights, please click here to give your feedback online. Your written request may be required for security. organizers may decline the request if organizers have reasonable grounds to believe that the request is a fraudulent, unfeasible or may jeopardize the privacy of others.

If allowed by applicable laws, you have the right to withdraw your consent at any time when organizers processes your personal data based on your consent. However, withdrawal does not affect the legitimacy and effectiveness of how organizers process your personal data based on your consent before the withdrawal is made; nor does it affect any data processing based on another justification other than your consent.

If you think that the way organizers process your personal data does not comply with applicable data protection laws, you can contact the relevant competent data protection authority. You can obtain the data for contacting EU data protection authorities at http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.

4. How Organizers Protect Your Personal Data

The security of your personal data is important to organizers. Organizers use appropriate physical, management, and technical measures to protect your personal data from unauthorized access, disclosure, use, modification, damage, or loss. For example, organizers use cryptographic technologies for data confidentiality, protection mechanisms to prevent attacks, and access control mechanisms to permit only authorized access to your personal data. Organizers also provide training on security and privacy protection for employees to raise their awareness of personal data protection. Organizers are committed to protecting your personal data; however, please note that no security measure is perfect. Organizer will keep your personal data for a period of one year after the competition closes.

5. International Transfers of Your Personal Data

When organizers access your email address and user name via CodaLab, the data may be transferred. In such circumstances, organizers will take measures to ensure that data is processed as required by this Policy and applicable laws, which includes when transferring the data subject’s personal data from the EU to a country or region which have been acknowledged by the EU commission as having an adequate level of data protection, organizers may use a variety of legal mechanisms, such as signing standard contractual clauses approved by the EU Commission, obtaining the consent to the cross-border transfer of a data subject in the EU, or implementing security measures like anonymizing personal data before cross-border data transfer.

6. Updates to This Policy

Organizers reserves the right to update or change this Policy at any time. Organizers will release the latest Privacy Policy on this page for any changes. If major changes are made to the Privacy Policy, organizers may notify you through different channels, for example, posting a notice on organizers’ website or sending you direct notification.

7. How to Contact Us

If you have any privacy complaints or issues, please contact through the addresses of organizers at dmnrlab@huawei.com and organizers’ Data Protection Officer at dpo@huawei.com.